DEED Preventive Maintenance and Facilities Management Handbook
Public Comment and Crowd-Sourcing

The Department of Education and Early Development has a draft to the Preventive Maintenance and Facility Management Handbook under development.  The publication will provide guidance regarding school district preventive maintenance programs required by statute.

The department is seeking both public comment on the material currently presented, and is soliciting assistance of additional content development in the following areas:

• Alaskan Examples and Lessons Learned for initial commissioning and retro-commissioning
• Sustaining a Maintenance Management program by proper budgeting and staffing, performance metrics, software upgrades, and evaluations/inspections
• Sustaining an Energy Management Program by identifying common pitfalls and identifying solutions for integration
• Implementing and Sustaining a Custodial Program (key areas are outlined)
• Implementing and Sustaining a Capital Planning Program
• Additional Considerations sections:
  • Managing contracted staff
  • Evaluating your maintenance program
  • Environmental safety
  • Portable devices in the maintenance workflow
  • Electronic O&M manuals
• Appendix C – Facility funding formulas
• Appendix F – Bibliography of maintenance publications
• Appendix G – Standard for a clean classroom (now post-Covid-19?)

Your input on the topics and categories listed will be used to provide final guidance, recommendations, and examples to the K-12 School Facilities peer group in Alaska’s school districts.

The revised draft publication is an attachment to this notice. The original 1999 edition is available for reference at: https://education.alaska.gov/facilities/publications/PreventiveMaintenance.pdf.

If you are interested in commenting on the proposed publication update you may comment through this public notice or e-mail your comments, including any content development, to Tim.Mearig@alaska.gov, no later than 4 p.m. on Tuesday, May 31, 2022.