Request for Interest (RFI) 210000009

Department of Health & Social Services

Electronic Vital Records System – Data Collection, Storage, and Transfer

                                                  Letters must be submitted by: January 22, 2021 at 4pm

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STATES RESPONSE TO SUBMITTED QUESTIONS OUTLINED BELOW:

1. What is the anticipated unique number of individuals that would need to interact with the system?

A) 200-250 (Internal and External)

2. Is the $500,000 budget to span across the entire six (6) years, including software needs?

A) Budget has been updated to $1.62 million for six (6) years, $270,000.00 per contract year.

3. What is the timeline for this project/implementation? Anticipated project start and end dates, would be helpful?

A) The State plans to solicit for these services in six (6) months.

4. Does the State Department have existing agreements with either DocuSign or AdobeSign, if digital signatures are required as part of the solution?

A) The State would explore this if it is an integral part of what is proposed.

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The State of Alaska, Department of Health and Social Services, Division of Public Health, Section of Health Analytics and Vital Records (HAVRS) is seeking letters of interest from qualified parties capable and interested in the collection, storage, and transfer of vital records forms and data.

Experience and Qualifications

Interested parties must demonstrate the following minimum prior experience requirements in their letter of interest:

• Five years’ experience administering comprehensive electronic vital records system for a state or multiple jurisdiction.

Budget

The budget for this project is not to exceed $500,000.00 for a six (6) year contract.

How to Participate

Interested firms must indicate their interest by submitting an electronic response to: dss.procurement.proposal@alaska.gov by 4PM on Friday, the 22nd of January (.pdf format is preferable) with the following information:

• Firm Name;

• Individual authorized to sign contracts;

• Mailing address;

• Physical address;

• Phone number;

• Fax number;

• Email address;

• Narrative that addresses how applicant meets or exceeds the experience requirements;

• The vendor can complete the scope and deliverables within the outlined budget.

• The RFI deliverables.

   

  This Request for Interest does not constitute a formal solicitation.  The State of Alaska is not responsible for any costs associated with the preparation of responses.  The issuance of the Request for Interest provides no guarantee that the State of Alaska will proceed with a formal solicitation. 

   

   

  Kristie Ely

  Procurement Specialist III

  Kristie.ely@alaska.gov