INVITATION TO BID (ITB) NUMBER:  15-48-203936

AEI DETECTOR BUNGALOWS: SOLAR AND WIND

THIS IS NOT AN ORDER                                        DATE ITB ISSUED:  DECEMBER 4, 2015

SEALED BIDS WILL BE RECEIVED AT:               Alaska Railroad Corporation

                                                                                    Supply Management Department

                                                                                    327 West Ship Creek Ave.

                                                                                    Anchorage, Alaska 99501

SEALED BIDS MUST BE SUBMITTED TO THE ABOVE ADDRESS PRIOR TO 3:00 PM ON DECEMBER 29, 2015, AT WHICH TIME THEY WILL BE PUBLICLY OPENED.

The Alaska Railroad Corporation (“ARRC”) is soliciting bids from interested parties to supply 3 each new AEI Detector Solar Wind Bungalows as specified herein and, at ARRC’s option, up to an additional 3 units by the end of 2016. Interested parties are invited to submit a bid to provide said services to ARRC.  Bids must be submitted on the bid forms contained herein and must be mailed or delivered to the above address. Bids received via facsimile transmission will be considered non-responsive.  The bid shall be in a sealed envelope with the bid number 15-48-203936 clearly printed on the face of the envelope.  Bids must be complete and in U.S. dollars. See instructions and conditions enclosed herein. 

Please direct all responses and/or questions concerning this invitation to bid to Tim Bates, Alaska Railroad Corporation, Supply Management, 327 W. Ship Creek Avenue, Anchorage, AK 99501, telephone number 907-265-2355, fax number 907-265-2439, or email at batest@akrr.com. 

This solicitation is not to be construed as a commitment of any kind nor does it commit the ARRC to pay for any costs incurred in the submission of an offer or for any other incurred cost prior to the execution of a formal contract.

BIDDER/VENDOR TERMS AND CONDITIONS: PROSPECTIVE BIDDERS ARE CAUTIONED TO PAY PARTICULAR ATTENTION TO THIS CLAUSE.  Bidder/contractor imposed terms and conditions which conflict with this Invitation to Bid terms and conditions are considered counter offers and, as such, will cause the Alaska Railroad Corporation to consider the bid non-responsive.

ARRC Disadvantaged Business Enterprise (DBE) Program: ARRC is an equal opportunity corporation that encourages the participation of DBEs as prime contractors and subcontractors on its contracts funded in whole or in part by the Federal Transit Administration (FTA) or the Federal Highway Administration (FHWA). The ARRC has a race neutral DBE Program and does not set DBE goals on individual solicitations.  Nonetheless, the ARRC aspires to achieve an overall DBE participation on federal contracts of 0.0 % in FY 2015.  If this contract is funded in whole or in part by funds from the FTA or the FHWA, it is imperative that you consult the Federal Terms and Conditions portion of this solicitation.

The Alaska Railroad is a member of Green Star (http://www.greenstarinc.org/). ARRC earned an initial Green Star Award in 1994 and a Green Star Air Quality Award in 2007. The Alaska Railroad considers Green Star membership to be a positive business attribute, and regards a Green Star award as a tangible sign of an organization’s commitment to environmental stewardship and continual improvement within its operations. 

 Sincerely,

Timothy Bates

Contract Administrator

Alaska Railroad Corporation