Notice of Invitation to Bid for Fairbanks International Airport Vending Machine Concession

The State of Alaska, Department of Transportation & Public Facilities, Fairbanks International Airport (State) is inviting bids for certain exclusive rights to operate and maintain a Vending Machine Concession in the passenger terminal building at Fairbanks International Airport (FAI). The limited nature of these rights is outlined in the Sample Concession Agreement included with the Invitation to Bid package. To obtain a copy of the Invitation to Bid documents, please contact Annette Cole at 907-474-2525, email address: annette.cole@alaska.gov or Christel Burgess at 907-474-2549, email address: christel.burgess@alaska.gov, FAX: 907-474-2513, or send written requests to Fairbanks International Airport Leasing Office, 6450 Airport Way, Suite 1, Fairbanks, Alaska 99709.

The State encourages all interested parties, including disadvantaged business enterprises, to submit bids for this Concession Agreement ADA-90879.  The State will not exclude any proposer on the grounds of race, color, religion, national origin, sex, or disability.  Persons with a disability who need special accommodations concerning this Concession Agreement offering should contact Annette Cole, Airport Leasing Specialist, or Christel Burgess, Chief of Leasing, in the Airport Leasing Office at the address below.  The text telephone (TDD) number is 1-800-770-TYPE.

The Airport Manager may amend details regarding the Invitation to Bid, the Sample Concession Agreement, or the date, time, or place of any pre-bid conference or for bid submission by notice to all persons who have requested a copy of the Invitation to Bid and without further publication. All potentially interested persons are encouraged to request a copy of the Invitation to Bid and thereby become registered to receive a copy of any addenda that the State may issue regarding this solicitation.

Questions, comments, or objections regarding the Invitation to Bid documents must be submitted in writing to the address above, Attn: Annette Cole or Christel Burgess, by 5:00 p.m. Alaska Time on Wednesday, April 8, 2020.

The pre-bid conference will be held at 2:00 p.m. Alaska Time on Thursday, April 2, 2020, in the Administrative Offices’ Tanana Conference Room in the Fairbanks International Airport Terminal.  To participate by phone please notify Annette Cole at (907) 474-2525 or Christel Burgess at (907) 474-2549 by 5:00 p.m. Wednesday, April 1, 2020. 

Bidders must demonstrate a minimum of two consecutive years in snack and beverage vending.

FAI reserves the right to reject any or all bids, to advertise for new bids, or to award the concession privilege in any manner that it believes is in the best interest of the public and FAI. FAI will not be responsible for any cost associated with the preparation or submission of bids.

Each proposer must submit a complete bid on State-furnished forms as described in the Invitation to Bid.  All bids must be received no later than 2:00 p.m. Alaska Time, Friday, April 24, 2020, and will be opened in the Tanana Conference Room at Fairbanks International Airport at the address stated above. No late bids will be accepted.

DATE:             3/2/2020                        BY:       “SIGNED”                    
Christel Burgess, Chief of Leasing
Fairbanks International Airport

It is the policy of the Department of Transportation and Public Facilities (DOT&PF) that no person shall be excluded from participation in, or be denied benefits of, any programs or activities we provide based on race, religion, gender, age, marital status, ability, or national origin, regardless of the funding source including Federal Transit Administration, Federal Aviation Administration, Federal Highway Administration and State of Alaska Funds.

The DOT&PF complies with Title II of the Americans with Disabilities Act of 1990. Individuals with disabilities who may need auxiliary aids, services and/or special modifications to participate in this project should contact DOT&PF at 907-474-2500 to make necessary arrangements. Individuals with a hearing impairment can contact Relay Alaska at 711 for assistance. Requests should be made at least 5 days before the accommodation is needed to make any necessary arrangements.